Overview

No. SCH II-21-0287NE
POSTED: November 17, 2021
DEADLINE: 12:00 noon: December 1, 2021

Coordinator, Fleet Management
1 – Permanent Position
Plant Operations & Sustainability
Schedule II, Level 8
(Non-Union – 12 Month)
$92,892 – $111,471

The Toronto District School Board adheres to equitable hiring, employment and promotion practices.

Reporting to the Central Services Manager, the Coordinator, Fleet Management will be responsible for coordinating and managing the day-to-day operations of TDSB fleet including maintenance, administration, acquisition and ensuring regulatory compliance.

Summary of Duties:

  • Provide leadership to staff responsible for the maintenance, repair, registration, acquisition and disposal of fleet vehicles and equipment;
  • Responsible for supervision of staff over two shifts, including planning, hiring, training and performance reviews;
  • Develop work processes and plans to ensure operational coverage all times;
  • Coordinate and prioritize repairs to ensure minimal impact on productivity of staff ;
  • Assist the Central Services Manager in monitoring performance of the Fleet Services section;
  • Provide cost analysis of repairs, vehicle condition reports and recommend optimum fleet replacement strategies;
  • Make recommendations regarding replacement, upgrading or purchasing of vehicles, equipment or machinery;
  • Liaise with operating departments to ensure service delivery needs are met and promote continuous improvement in service delivery to customers;
  • Develop preventive maintenance and repair programs for TDSB fleet ensuring adherence to legislative requirements and commercial vehicle operator registrations(CVOR);
  • Ensure compliance related policies are maintained and updated (e.g., CVOR);
  • Conduct regular safety and compliance audits;
  • Participate in the development of professional development programs for staff (e.g., driver safety, CVOR training);
  • Lead driver safety program including review of collisions and annual review of driver’s abstracts;
  • Promote safe work practices and ensure compliance with all legislative requirements (e.g. Occupational health and Safety, WSIB);
  • Ensure all vehicles are appropriately registered, licensed and tested as per the Highway Traffic Act (HTA);
  • Ensure all collisions are reported and investigated;
  • Participate in the development, implementation and maintenance of policies and guidelines for Fleet management;
  • Develop and implement the TDSB Green Fleet program;
  • Provide support to the Central Services Manager on financial issues, budget and work processes;
  • Review and monitor budgets, including expenditure review, analysis of monthly transactions for variations, year-end projections and forecasting future budget needs;
  • Work closely with the Central Services Manager in the procurement and disposition of TDSB fleet assets;
  • Evaluate tenders and quotes in accordance with TDSB purchasing policies and procedures;
  • Utilize assets management process and tools to ensure optimal life cycle management of a fleet;
  • Monitor and evaluate and the condition of TDSB fleet vehicles and equipment;
  • Ensure the processing, registration, licensing and pre-inspection delivery are completed;
  • Oversee the sale and disposal of used TDSB vehicles and equipment;
  • Maintain work order system records in SAP by ensuring that all planned maintenance, scheduled inspections, repairs are recorded;
  • Oversee the fuel card program with the City of Toronto, including review of invoices and follow up on issues;
  • Provide support to special projects as required;
  • Provide leadership in fostering equity and inclusiveness in the development and implementation of programs and services; and
  • Other duties as assigned.

Qualifications

  • Three year community college diploma in related field (e.g., Business Administration) with six years fleet management experience within a large multi-site, multi-union environment or an equivalent combination of education and experience;
  • Knowledge of related legislation and regulations (e.g., CVOR, MTO, Highway Traffic Act, WSIB, Occupational Health and Safety etc);
  • Knowledge and understanding of related TDSB policies, procedures and collective agreement provisions;
  • Demonstrated experience in the in the use of the SAP R/3 system including, PM, MM and FICO or similar enterprise system;
  • Understanding of quality service and customer focus;
  • Experience in the supervision of vehicle and equipment repairs;
  • Strong organizational and problem solving skills,
  • Strong written, oral and interpersonal communication and presentation skills;
  • Demonstrated ability to manage a budget;
  • Supervisory experience, with strong leadership, mentoring and team building skills;
  • Computer skills including spreadsheets, databases, word processing, HRIS/Payroll systems, presentation packages, information sharing tool (e.g. SharePoint); and
  • Proven ability in promoting equitable practices which value inclusiveness and diversity.

Special Requirements

  • Provision of own vehicle for Board business.
  • Requires regular travel across the TDSB.

Assets:

  • Fleet management certification e.g. a CAFM or CAFS from NAFA
  • Provincial Certificate of Qualification as either an Automotive Service Technician or Truck and Coach Technician.

Location: 85 Shorting Road and 7 McCulloch Avenue

Work Year: 12 Month

Please note:
Applications must be submitted:

  1. in résumé form with a covering letter to: application.submission@tdsb.on.ca
  2. with competition # SCH II-21-0287NE in the subject line
  3. Apply no later than 12:00 noon on December 1, 2021.

Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance, during the application process.

Note: All Toronto District School Board Employees are required to be fully vaccinated in accordance with the COVID-19 Mandatory Vaccination Procedure for Employees, Trustees and Other Individuals (PR734).

For new employees joining the Board, prior to the first day of work they must be fully vaccinated (subject to TDSB-approved exemptions) and show proof of vaccination as a condition of employment.