Administrative Assistant

  • Bronte College
  • 88 Bronte College Court, Mississauga, ON, Canada
  • Nov 10, 2022
Full-Time Administrative Support

Job Description

Summary of essential job functions


·       To ensure that the ONSIS report is completed as scheduled.

·       To oversee and maintain the OSR files and Business files to ensure compliance with the OSR regulations.

·       To maintain student information in PowerSchool to ensure that student transcripts and report cards are accurate and up to date.


Key Accountabilities/Activities


·       To maintain the student information system (PowerSchool).

·       To complete ONSIS Reports.

·       To support Guidance staff with timetables, reports, marks, portal, and appointment scheduling.

·       To work closely with the Guidance staff to enable a quick turnaround time for student appointments and course changes.

·       To manage input on ILP classes and community service hours.

·       To maintain OSR files including OEN and photos and the business files.

·       To ensure that report cards are printed once all marks and comments are confirmed and entered.

·       To create class lists, maintain and print transcripts.

·       To maintain Prior Learning Equivalent credits.

·       To upload OUAC, OCAD and EQAO data.


·       To assist with student Visas, Certification letters and Study Permits.

·       Prepare and distribute report cards and transcripts as required and requested. 

·       To prepare transcripts and documentation for graduated students.

·       To prepare all documents required for students requiring revalidation in their home country.

·       To oversee Parent/Teacher night by sending out invitations and setting up appointments.

·       To invite parents to the graduation and assist on the evening of the graduation.

·       To prepare documentation for the Head of School as required.

·       To gather and manage exams prior to examination day for teaching staff and be available during examination days.

·       To file all examinations and cull them by year.

·       To assist the Head of School in preparing for Ministry and IB inspections as required.

·       To maintain photocopier, distribute faxes as required.

·       To complete duties as assigned by the Head of School and Senior Management.

Minimum Requirements

         Post-Secondary diploma in a relevant field

         Excellent word processing skills and ability to create spreadsheets

         Experience working in a secondary school office

         Knowledge of and ability to use Microsoft Office

         Excellent command of the English language


Abilities required

         Resourceful and a team player

         Able to multi-task and respond calmly in times of stress

         Flexible with working hours



The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.