Archival Assistant

  • Upper Canada College
  • 200 Lonsdale Road, Toronto, ON, Canada
  • Jul 10, 2024
Part-Time, Contract Support Position

Job Description

Employment Terms: Part Time, 3-Month Contract (10-15 hrs/week)

Start Date: August 2024

End Date: November 2024 

As the Archival Assistant will create standards-compliant archival descriptions for this extensive collection of records. Using the open-source description application Access To Memory (AToM), the Archival Assistant’s work will support efforts to render the College’s heritage– which dates back to 1829– more accessible to community members and the general public alike. Additionally, you will offer support in re-cataloguing the College’s art and artifact collection.

Key Responsibilities and Tasks

General Responsibilities:


  • Re-describing UCC’s records in accordance with the Canadian Council of Archives’ Rules for Archival Description (RAD);

  • Developing brief, user-friendly written guides for UCC’s AToM instance, as needed;

  • Supporting the archivist in fulfilling reference requests, as needed.

Art and artifacts

  • Re-cataloguing UCC’s art and artifact collection as needed.

Job Requirements

Experience, Knowledge and Competencies:

  • Current student or recent graduate in a masters’ program in archives and records management, library and information studies, museum studies; alternatively, student or recent graduate in an undergraduate program in history or a related discipline with commensurate professional experience in archives, libraries, or museums;

  • Experience in archival processing, specifically arrangement and description, an asset;

  • Familiarity with the sociopolitical implications of archival practice, especially as they relate to the arrangement and description of records as an asset.

What We Offer 

  • Unparalleled opportunities for professional development including workshops, networking sessions, a leadership program, and visiting experts and scholars;

  • Flexibility to substitute statutory holidays in recognition of diverse religious and cultural practices;

  • Comprehensive medical, dental and vision plans, including health care and lifestyle spending accounts;

  • Pension plan, generous vacation time, parental leave top-up 

  • Significant support for personal and family wellbeing and mental health, including the Employee and Family Assistance Program;

  • Paid volunteer time off for involvement in the communities that matter to you 

  • Social events for colleagues and their families;

  • Collaborative and supportive team members and colleagues;

  • Free on-campus parking.

About UCC

Upper Canada College is a place where tradition, excellence and innovation meet. At UCC faculty and staff thrive for many reasons: our dynamic, supportive environment; cutting-edge facilities; diverse and collaborative community; and competitive compensation and benefits. Surrounded by expert educators, dedicated students and a network of learning partners and resources, you’ll be inspired to explore your passions and be your best. Your work fosters the development of graduates who think critically, solve complex problems and lead lives of impact. 

At UCC we are grounded in our mission to provide transformational learning opportunities and our values of learning, service, community, pluralism and wellbeing.

UCC is an Equal Opportunity Employer and values diversity, encouraging applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, and LGBTQ persons.  UCC embraces pluralism – celebrating differences, cherishing similarities, and giving voice to multiple perspectives. If you are contacted regarding a UCC opportunity, please advise if you require any accommodations.

Please apply online through ADP by July 24, 2024 3:00pm. We thank all candidates in advance; however, we will contact only those selected for an interview.

To learn more about UCC, please visit and

Position Start Date

August 2024