2425-244 - Administrative Assistant (OA13) - Shelburne Campus

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The Opportunity

Working in a team environment, you will provide a full range of administrative support services for the School of Fisheries, Shelburne Campus, with the emphasis on providing superior customer service to all clients, including but not limited to students, staff and the public. As front-line support, your responsibilities will include, but not limited to, providing administrative support such as taking student bookings for industry courses and customized courses. Minute taking, filing, booking rooms and meetings, calendar management, supporting faculty as well as general office support as required. Familiarity with PeopleSoft is an asset. This position reports to the Academic Chair.

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in business or office administration. High school completion with significant years of administrative experience (10+) will also be considered.

• You have a minimum of three years of recent and related occupational experience in a fast-paced office environment.

• You are familiar with and comfortable using computer applications such as Microsoft Office Suite, E-mail.

• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.

Relevant Skills and Knowledge:

• You demonstrate a commitment to diversity, inclusion accessibility and anti-racism.

• You possess excellent interpersonal skills and are able to interact at all levels of an organization.

• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.

• Your superb team working skills enable you to contribute positively to a team environment.

• You have specific technical occupational knowledge and skill in regulatory requirements for the fishing industry.

• You are known for your problem solving and critical thinking skills.

• You are a strong communicator both written and oral.

• You possess excellent coordination skills specifically related to scheduling of fisheries training

• You have proven records and information management skills and abilities specifically related to student/ course records.

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process, please follow this link.

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found: here