Facility Team Leader (2 Perm)

No.: SCH II-24-0145NE

POSTED: September 4, 2024

DEADLINE: September 18, 2024

Facility Team Leader

2 – Permanent Positions

Facility Services

Schedule II, Level 8

(Non-Union – 12 Months)

$105,566 - $126,679

The Toronto District School Board adheres to equitable hiring, employment, and promotion practices.

Reporting to a Regional Manager, the Facility Team Leader will be responsible for delivering property management services to facilities within a designated TDSB Learning Centre.

The Facility Team Leader will:

• Provide leadership and direction to head caretakers, lead hands, caretakers and trades staff;
• Act as single point of contact for schools regarding Plant Operations issues;
• Ensure schools and centres are safe, clean and well-maintained, and ensure plant equipment is free from interruptions and unscheduled downtime, in compliance with engineering standards and building regulations;
• Manage budgets related to TDSB facilities (schools, administrative centres) and plant equipment, ensuring they are properly maintained;
• Ensure community partnership and liaison is maintained with all who use TDSB facilities, including students, parents, staff and the community; and
• Work closely with other Team Leaders and Plant Operations staff to ensure seamless services and ensure services are provided in a timely and cost-effective manner.

Summary of Duties:

Ø Supervise the daily operations within the property management function of a designated number of buildings, utilizing the Single Point of Contact methodology;

Ø Determine client requirements through meetings with principals and superintendents, including identifying and prioritizing minor site-funded improvements;

Ø Establish school leadership teams to proactively address issues related to Plant Operations ;

Ø Liaise with head caretakers, caretakers and trade staff to ensure schools and centres are clean, safe and well-maintained;

Ø Ensure service and maintenance needs are identified and addressed in a timely and cost-effective manner;

Ø Responsible for the supervision and training of staff, including leadership, motivation and facilitating team building to improve productivity;

Ø Participate in the development and facilitation of professional development programs for staff;

Ø Participate in interviews and make recommendations in the hiring of staff;

Ø Prepare performance reviews and evaluations, provide solutions to enhance performance, and determine disciplinary action where appropriate;

Ø Respond to and resolve labour relations issues, in accordance with collective agreement provisions, policies and procedures, and in consultation with Employee Services;

Ø Schedule custodial work;

Ø Supervise scheduling and completion of preventive maintenance and minor maintenance duties, utilizing the SAP PM work order management system;

Ø Oversee the operation of building systems, including mechanical/electrical systems, building automation systems and energy conservation measures;

Ø Report on conditions, activities and problems to management, and respond to emergency situations

Ø Monitor all building service contracts within a designated region to ensure maximum effectiveness and adherence to specifications;

Ø Coordinate a building service repair program in the designated area with trades staff and maintenance team leaders;

Ø Ensure compliance with preventive maintenance program and ensure applicable work processes are documented and followed;

Ø Evaluate processes, equipment and supplies;

Ø Ensure appropriate standards are developed and followed for continuous improvement and quality initiatives in service delivery;

Ø Conduct site visits to monitor and evaluate work process effectiveness and inspect work to ensure the outcome meets objectives;

Ø Make recommendations for improvements to plant equipment and systems;

Ø Respond to inquiries from both within and outside TDSB, including questions and concerns raised by the community;

Ø Manage operating budget, including monitoring expenditures, investigating variances and analyzing monthly expenditure reports;

Ø Conduct effective meetings, establish networks for information-sharing, and prepare reports to various stakeholders;

Ø Negotiate service levels, resources and commitments;

Ø Participate on various Plant Operations and Board-wide committees (e.g., health and safety, staffing, energy management);

Ø Promote safe work practices to ensure health and safety of staff and students, in compliance with applicable legislation (e.g., Occupational Health and Safety Act and Workplace Safety and Insurance Act);

Ø Provide leadership in fostering equity and inclusiveness in the development and implementation of programs and services; and

Ø Other duties as assigned.

Qualifications:

Ø Three year community college certificate in a relevant discipline and certification in a recognized property management program (e.g., F.M.A., C.P.M.), with six years of relevant experience within a large multi-site, multi-union environment in a property management capacity, or an equivalent combination of education and experience;

Ø Caretaking, maintenance and construction knowledge and skills;

Ø Understanding and working knowledge of related policies, procedures and collective agreement provisions, government regulations and legislation;

Ø Supervisory experience with strong leadership, mentoring and team building skills;

Ø Demonstrated ability to maintain cooperative working relationships with others;

Ø Strong written, oral and interpersonal communication skills;

Ø Conflict resolution and mediation skills;

Ø Demonstrated ability to manage a budget;

Ø Building systems knowledge;

Ø Ability to proactively handle community concerns;

Ø Proven ability in promoting equitable practices which value inclusiveness and diversity; and

Ø Proficient computer skills, including spreadsheets, databases, word processing, work order management system (SAP PM), email, Internet.

Special Requirements:

Ø Provision of own vehicle for Board business.

Ø Requires regular travel across the TDSB.

Ø Available on call evenings and weekends to respond to issues and emergency situations.

Work Year:          12 Months

Location:             401 Alliance Ave or 85 Shorting Road

Please note:

Applications must be submitted using the link below by September 18, 2024:

https://tdsb-jobs.sabacloud.com/Saba/Web_spf/CA1PRD0033/jobs-jobs/career/jobdetail/jobrq000000000004385

Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

The Toronto District School Board is deeply committed to promoting Truth, Reconciliation and the rights of Indigenous peoples, Human Rights, Equity and Anti-Racism, and the elimination of Oppressive Practices, in our schools, our workplace and in the communities we serve. We strongly encourage applications from all individuals including those with varied lived experiences that can contribute to the diversification of the workforce at TDSB.

We strive to meet the accommodation needs of persons with disabilities.  Applicants are encouraged to make their needs for accommodation known in advance during the application process.