Administrative Assistant, Academics & Innovation

Employment Terms: Full-Time, Permanent

Start Date: October, 2024

Join a dynamic and vibrant community where you're not just working, but are inspired to grow, create, and make a difference every step of the way! At Branksome Hall, a leading IB World School for girls in Toronto, you'll be surrounded by more than 900 bright students and 230 passionate colleagues, all in an atmosphere that thrives on innovation, collaboration and creativity. Our core values — Sense of Community, Inclusiveness, Creativity, and Making a Difference — will ignite your passion and inspire you to reach new professional heights.

Get ready to embark on a truly rewarding career where your impact will help shape a better, brighter future!

The Opportunity:

The Administrative Assistant will provide administrative support to the Head, Academics and Professional Learning and the Chief Innovation Officer to ensure that their respective offices run smoothly and efficiently. This includes calendar management, arranging meetings and appointments, maintaining the office and professional learning/meeting spaces, and updating departmental budgets and expenses. 

The Assistant will also support all aspects of organizing professional learning events, and will liaise with internal and external stakeholders as the first point of contact for the Head, Academics and Professional Learning. The incumbent will work independently, with minimal supervision and guidance and exercise utmost discretion.  

Key Accountabilities include, but are not limited to:

• Maintain a variety of databases and organize digital filing systems

• Order supplies and materials for the school and innovation department as required

• Renew school-wide memberships and subscriptions while tracking expiration dates

• Support reporting to various organizations, along with the annual renewal of application to the Ministry of Education

• Maintain office and meetings spaces, and set up each of the day’s events

• Schedule and manage calendars, including moving meetings as priorities change 

• Maintain agendas for all scheduled meetings and events

• Support IB Middle Program with curricular events and student registrations

• Collaborate closely with the HR team to manage scheduling for interviews

• Support scheduling of faculty valuation meetings and class observations, report creation and follow-up

• Prepare materials for Ministry inspection, IB program evaluation, CAIS accreditation and Board reporting

• Preparation of curriculum materials, reports and publications as needed

• Track and monitor budgets, invoice and expense payments, including reconciliation of budgets and Visa statements 

• Organize events such as professional development workshops, meetings, and guest speakers

• Registering approved faculty for requested/required professional development, IB training courses, roundtables and conferences, including arranging travel and accommodation

• Keep records of PD related expenses and support budget tracking processes

Candidate Profile:

• University degree and/or a relevant recognized community college program or equivalent work experience

• 3+ years of related experience in an administrative capacity, preferably in an academic environment 

• Advanced computer skills with MS Office (Word, Excel and PowerPoint), Google Drive, and academic databases

• Excellent interpersonal skills and ability to liaise with various stakeholders 

• Highly organized and able to prioritize in a high volume environment 

• Adaptable to changing priorities with short deadlines 

• Excellent communication skills, both verbal and written

• Ability to operate with utmost discretion of highly confidential information 

• Good judgment, professional attitude, and detail-oriented ability

• Familiarity with the International Baccalaureate (IB) program would be an asset

Why Join Branksome Hall: 

Joining Branksome Hall will change your life. Along with highly collaborative, mission-driven colleagues and a stimulating environment, Branksome Hall offers the opportunity to:

• Earn a competitive salary and generous vacation, taxable lunch benefit, health & dental benefits and pension plans, including contributions to the Ontario Teachers’ Pension Plan (OTPP) for eligible employees; 

• Join a strong community with a commitment to students and to the growth and development of employees through ongoing professional development and mentorship;

• Engage with a network of internationally renowned industry experts, leaders and entrepreneurs;

• Access state-of-the-art facilities and resources to support wellness, such as the Athletics and Wellness Centre.

Target Hiring Range: $46,904 - $58,552

How to Apply:

Bring your vision, passion and creativity to Branksome Hall. Tell us about yourself and how you will make a difference in the lives of girls by submitting your application to our careers page. Applications will be reviewed starting on September 19th, 2024 and will be reviewed on an ongoing basis. The posting will remain active until the position is filled.

Applications (resume and cover letter) can also be sent to:

Branksome Hall – Human Resources

10 Elm Avenue

Toronto, Ontario

M4W 1N4

Branksome Hall is an equal opportunity employer and welcomes applications from all candidates who meet the minimum requirements for the position. Branksome Hall is strongly committed to diversity, equity and inclusion within its community and welcomes applications from racialized persons/persons of colour, Indigenous/Aboriginal People of North America, persons with (dis)abilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas, and champion diversity in its broadest sense. Accommodations are available upon request for candidates engaging in all parts of the recruitment and selection process at Branksome Hall.

We thank all applicants in advance; however, only those selected for an interview will be contacted. 

To learn more about Branksome Hall, visit our website at: branksome.on.ca.