Employment Terms: Full-Time, 1-Year Contract
Start Date: December 2024
Join a dynamic and vibrant community where you're not just working, but are inspired to grow, create, and make a difference every step of the way! At Branksome Hall, a leading IB World School for girls in Toronto, you'll be surrounded by more than 900 bright students and 230 passionate colleagues, all in an atmosphere that thrives on innovation, collaboration and creativity. Our core values — Sense of Community, Inclusiveness, Creativity, and Making a Difference — will ignite your passion and inspire you to reach new professional heights.
Get ready to embark on a truly rewarding career where your impact will help shape a better, brighter future!
The Opportunity:
Reporting to the Head, Junior School the Administrative Assistant to Head, Junior School provides support to the Head and works collaboratively with the team ensuring smooth running of the Junior School Office. In this role, the successful candidate prepares documentation, coordinates and manages the Head’s calendar, supports the coordination of events and the review of communications and publications. With experience supporting a leader, you anticipate the needs of the Head, Junior School and take initiative for daily organization to support their day. At ease in a busy school office environment, you enjoy working with children and are able to build relationships across the school.
This is a full-time, full-year role, providing support in the Junior School in all areas as needed, including the summer and March break periods.
Key Accountabilities include, but are not limited to:
Schedule appointments with various constituent groups including staff, students, parents, employees and external stakeholders
Schedule, prepare and distribute agendas, presentation materials, and coordinate logistics, room bookings, food requests, and refreshments set up, as required, for a range of meetings within Junior School
Oversee the Junior School Calendar and attend whole school meetings
Support with assessment of students’ needs to visit the Health Centre; contact Nurse as necessary for serious medical issues (anaphylactic reactions, diabetic students etc.)
Review, edit and draft documents for format, clarity, grammar, punctuation, and spelling
Prepare, format and edit reports including Board reports, and other reports as required
Arrange and coordinate logistics for travel including purchasing airline tickets and arranging accommodation
Monitor the expenditure for the Junior School and follow up on budget variances
Prepare expense reports and cheque requisitions, and manage credit card expenses and statement recording
Working collaboratively with key stakeholders to ensure Junior School events are well planned and implemented by providing support to and serving as the main point of contact to various events throughout the academic year
Handle confidential student information and assist with updating and the maintenance of the various online filing systems and databases, including student records
Provide support to the JS Receptionist/Administrative Assistant with greeting, and directing visitors/parents as needed, answering phones and managing the entrance security system
Be aware of student allergies and serious medical issues and keep Head apprised of potential medical issues or accidents as required.
Candidate Profile:
Post-secondary training in a related field;
3+ years experience providing a combination of senior level support and administrative support;
Proficient in the use of computer software programs, Microsoft Word, Excel, PowerPoint, Outlook, Zoom, Google Suite applications, Student Information Systems;
Experience in an educational setting is an asset.
High level of sound and independent judgment, reasoning, and discretion;
Excellent writing skills, including proper spelling, grammar and punctuation
Strong knowledge of general office procedures involving, calendar management, event coordination, travel arrangements, and reports
Superior time management and multitasking skills; ability to prioritize tasks with minimal supervision and strong attention to detail
Why Join Branksome Hall:
Joining Branksome Hall will change your life. Along with highly collaborative, mission-driven colleagues and a stimulating environment, Branksome Hall offers the opportunity to:
Earn a competitive salary and generous vacation, taxable lunch benefit, health & dental benefits and pension plans, including contributions to the Ontario Teachers’ Pension Plan (OTPP) for eligible employees;
Join a strong community with a commitment to students and to the growth and development of employees through ongoing professional development and mentorship;
Engage with a network of internationally renowned industry experts, leaders and entrepreneurs;
Access state-of-the-art facilities and resources to support wellness, such as the Athletics and Wellness Centre.
Target Hiring Range: $46,904 - $58,552
How to Apply:
Bring your vision, passion and creativity to Branksome Hall. Tell us about yourself and how you will make a difference in the lives of girls by submitting your application to our careers page by October 10th, 2024. Applications will be reviewed on an ongoing basis and the posting will remain active until the position is filled.
Applications (resume and cover letter) can also be sent to:
Branksome Hall – Human Resources
10 Elm Avenue
Toronto, Ontario
M4W 1N4
Branksome Hall is an equal opportunity employer and welcomes applications from all candidates who meet the minimum requirements for the position. Branksome Hall is strongly committed to diversity, equity and inclusion within its community and welcomes applications from racialized persons/persons of colour, Indigenous/Aboriginal People of North America, persons with (dis)abilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas, and champion diversity in its broadest sense. Accommodations are available upon request for candidates engaging in all parts of the recruitment and selection process at Branksome Hall.
We thank all applicants in advance; however, only those selected for an interview will be contacted.
To learn more about Branksome Hall, visit our website at: branksome.on.ca.
Branksome Hall, a leading independent International Baccalaureate (IB) World School for girls challenges and inspires students to love learning and shape a better world. Through dedicated to providing an exceptional educational experience that fosters academic excellence, personal growth, and global citizenship, students and employees become impactful leaders who give back to their communities. With our values of Sense of Community, Inclusiveness, Creativity and Making a Difference as a foundation, Branksome Hall offers a strong liberal arts curriculum that develops critical thinking and inquiry skills. We have a rich history of empowering young women to become confident, compassionate leaders in their communities and beyond.
Quick Facts:
- Approximately 900 students
- All girls’ day and boarding school
- International Baccalaureate (IB) World School
- Jr Kindergarten to Grade 12
- Toronto, Ontario
Why Join Branksome Hall:
· Competitive salary and benefits including being a contributing member of the Ontario Teachers Pension Plan (OTPP) for eligible employees
· A collaborative community with a commitment to the growth and development of employees with ongoing professional development and mentorship
· Access to state of the art facilities and resources to support wellness, innovation and entrepreneurship such as the fitness centre, swimming pools, outdoor learning spaces, and makerspaces
· Opportunity to join a global network of IB educators with strong connections to the IB and active partnerships with international organizations
Join Branksome Hall Toronto and be a member of our vibrant and supportive community dedicated to empowering girls to emerge as leaders, critical thinkers, and changemakers worldwide. Together, we can foster excellence, inspire innovation, and shape the future of education.