Manager of Administration

  • Bishop Strachan School
  • Jul 13, 2022
Full-Time Administrative Support Senior Academic / Senior Administrative Student Services / Experience

Job Description

Manager of Administration

Full-Time Permanent

Are you looking to immerse yourself in an educational environment that strives to help girls achieve their best, both academically and in their life’s pursuits? Then we have the position for you at The Bishop Strachan School!

We are looking for a Manager of Administration who is enthusiastic, motivated and an innovative leader to support the day-to-day operations of the main academic administration team across the school.

BSS values the willingness to take risks in order to learn and grow - and not just for our students. At BSS, you have the opportunity to immerse yourself in an unparalleled setting, with access to innovative tools, support and resources, so you can pursue ongoing professional learning, whatever your role. BSS offers a competitive total compensation package that includes extensive health and dental benefits package, robust pension plan, lunches provided, use of our on-site fitness center and a chance to be part of a great community!

Summary of Position

The Manager of Administration oversees the day-to-day operations of the main academic administration roles across the School. Reporting to the Principal, Senior School, the Manager of Administration leads a culture of exemplary customer support in a busy, efficient environment, and can easily switch from office routines to complex administrative responsibilities over the course of the day. This role also supports the Principal, Senior School with calendar management, project administration and day to day operations. The Manager of Administration works in a procedural, consensus-building manner with faculty, students, parents, and staff in keeping with the school’s vision, mission, and values.

Specific Accountabilities

  • Accountable for ten academic administration staff day-to-day operations
  • Develops and maintains the year-long critical path for administrative workflow, along with documenting related procedures
  • Develops, shares, and monitors any absenteeism and reception coverage schedules for all academic administration roles
  • Conducts weekly check-ins with academic administration team members to coach and provide support and/or develop skills and professional learning opportunities
  • Coordinates and oversees the academic administration team, assigning duties, ensuring portfolios are well maintained, overseeing the workflow, and ensuring cross-training is completed amongst the team
  • Ensures all academic administrative team members are trained to effectively use Google Workspace, Microsoft Office, Rendezvous and myBSS (internal intranet)
  • Creates all Senior School communication to faculty, students and parents is ensures it's timely and efficient
  • With the Senior School academic administration team, tracks the annual Student Information Forms (SIF)
  • Processes and provides risk management oversight for all Senior School Level 1 excursions
  • Contributes to the Staff Growth and Evaluation process for the academic administration roles, including professional development opportunities and skills development
  • Embeds diversity, equity, inclusion, and belonging values into all activities
  • Is committed to the Staff Growth and Evaluation Process
  • Participates in professional learning and growth
  • Provides back-up support and assistance to all the academic admin support staff

Skills, Experience and Attributes

  • Experience managing a team of administrators considered an asset
  • Prior supervisory/oversight experience required with proven leadership skills
  • Post-secondary education, college diploma or other academic training equivalent in the areas of administration, management considered a strong asset
  • Culturally competent with a positive attitude toward cultural uniqueness and a readiness to accept and respect others
  • Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment
  • Experience in an educational environment, preferably within school system is an asset
  • Proven strength in Microsoft Office and Google products with particular emphasis on Excel and Word, Gmail and Google Calendar
  • Competence in the effective use of databases – knowledge of Blackbaud is an asset
  • Familiarity with intranet posting
  • Keen interest and understanding of evolving technologies and office protocols
  • Excellent interpersonal skills including strong verbal and written communication skills
  • Strong organizational, time management and customer service skills
  • Proven ability to take initiative, multi-task, work under pressure, problem-solve and handle confidential information
  • Confidence with providing and receiving feedback

Core Competencies

Demonstrated ability and commitment to the Core and Leadership Competencies at BSS:

  • Respect and care
  • Trust and integrity
  • Collaboration
  • Flexibility and adaptability
  • Initiative
  • Community focused
  • Communication

Leadership Competencies:

  • Managerial courage
  • Champion change
  • Build and develop effective teams
  • Strategic planning and alignment

Why Work at BSS?

We value the willingness to take risks in order to learn and grow - and not just for our students. At BSS, you have the opportunity to immerse yourself in an unparalleled setting, with access to innovative tools, support and resources, so you can pursue ongoing professional learning, whatever your role. BSS offers a competitive total compensation package that includes:

  • Extensive health and dental benefits package
  • Our administration participate in our robust pension plan with up to 8% match
  • Lunches provided with a taxable benefit
  • Discounted tuition for eligible staff
  • Use of on-site fitness center
  • And a chance to be part of a great community!

BSS Values Diversity:

BSS is committed to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.

How to Apply:

Interested applicants should forward a cover letter and resume to careers@bss.on.ca indicating Manager of Administration in the subject line. For more information about BSS, please visit our website at www.bss.on.ca

We are committed to providing an accessible experience and an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact the Executive Assistant, Human Resources and Finance at 416-483-4325, ext. 4207 or by email at careers@bss.on.ca. All information received in relation to accommodation will be kept confidential.

Please note, we have a mandatory COVID-19 vaccine policy in place for employees, unless official documentation of a human rights exemption is provided and can be accommodated.

We thank all candidates for their applications; however, only those selected for an interview will be contacted.