Administrative Coordinator

  • Bishop Strachan School
  • Jul 13, 2022
Contract Administrative Support

Job Description

Administrative Co-ordinator

Full-Time Contract (ending March 2023)

Are you looking to immerse yourself in an educational environment that strives to help girls achieve their best, both academically and in their life’s pursuits? Then we have the position for you at The Bishop Strachan School! We are looking for an enthusiastic, motivated and innovative individual to support the administrative duties for the Dean of Teaching and Learning and the Vice Principal of Student Success.

BSS values the willingness to take risks in order to learn and grow - and not just for our students. At BSS, you have the opportunity to immerse yourself in an unparalleled setting, with access to innovative tools, support and resources, so you can pursue ongoing professional learning, whatever your role. BSS offers a competitive total compensation package that includes extensive health and dental benefits package, lunches provided, use of our on-site fitness center and a chance to be part of a great community!

Summary of Position

The Administrative Co-ordinator is a key member of the Senior School Office Team whose central purpose is co-ordinating the complex and efficient day-to-day operations of the Senior School. The Administrative Co-ordinator provides exemplary administrative and customer support in a busy, nurturing environment and can easily switch from working with basic office routines to complex administrative responsibilities over the course of the day. This role collaborates closely with members of the academic administration team and other school leaders. The Administrative Co-ordinator works in a procedural, consensus-building manner with faculty, students, parents, and staff in keeping with the school’s vision, mission, and values.

Specific Accountabilities

  • Provides general administrative support to the Dean of Teaching & Learning and the Vice Principal of Student Success
  • Provides administrative support for the Summer Academy Preparation
  • Coordinates annual events (curriculum night, learning conferences, parent speaker series, closing ceremonies)
  • Books nominated speakers, publishes promotional materials, manages registrations and gathers feedback through surveys
  • Ensures that events are properly documented on school systems (calendar, room bookings, IT needs), communicated and supported
  • Coordinates, reviews and updates internal publications
  • Coordinates management and storage of documents for Ministry Inspections
  • Manages parent communications in a timely and professional manner
  • Assists with the report card process
  • Keeps Fire Drill attendance lists up to date with student additions and withdrawals and has an in-depth knowledge of school’s Crisis Management protocols
  • Provides cross training to other academic administration and also learn other academic administration team functions
  • Collaborates and communicates between the three school divisions to ensure consistency and standardization of administration processes, for example student attendance, student records, and bus transportation
  • Participates in professional learning and growth
  • Embeds diversity, equity, inclusion and belonging into all processes
  • Commits to the Staff Growth and Evaluation Process

Skills, Experience and Attributes

  • Post-Secondary education
  • Previous reception and administration experience is an asset
  • Outstanding customer service focus and excellent interpersonal skills, both in person and telephone
  • Demonstrated professionalism at all times including reliability
  • Proven ability to be vigilant with respect to security issues
  • Proven ability to exercise good judgment and make split-second decisions
  • Proficiency in Google suite and Microsoft Office
  • Competence in the effective use of databases
  • Proven ability to prioritize and handle confidential information
  • Strong organizational and time management skills with the ability to remain flexible
  • A growth mindset of continuous improvement and learning
  • Culturally competent with a positive attitude toward cultural uniqueness and a readiness to accept and respect others
  • Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment

Core Competencies

Demonstrated ability and commitment to the Core Competencies at BSS:

  • Respect and care
  • Trust and integrity
  • Collaboration
  • Flexibility and adaptability
  • Initiative
  • Community focused
  • Communication

BSS Values Diversity:

BSS is committed to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.

How to Apply:

Interested applicants should forward a cover letter and resume to indicating Administrative Co-ordinator in the subject line. For more information about BSS, please visit our website at

Please note, we have a mandatory COVID-19 vaccine policy in place for employees, unless official documentation of a human rights exemption is provided and can be accommodated.

We are committed to providing an accessible experience and an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact the Executive Assistant, Human Resources and Finance at 416-483-4325, ext. 4207 or by email at All information received in relation to accommodation will be kept confidential.

We thank all candidates for their applications; however, only those selected for an interview will be contacted.