Purchasing Specialist

No.: CUPE C-25-1027UE

POSTED: March 5, 2025

DEADLINE: 4:30 p.m. March 19, 2025

Purchasing Specialist

1 – Permanent Position

Business Services

CUPE Local 4400 Unit C – Grade M (12 Month)

$39.95 – $47.03 per hour

The Toronto District School Board adheres to equitable hiring, employment, and promotion practices.

Summary of Duties:

• Prepare and solicit written competitive tenders, quotations and verbal quotes using the SAP system;
• Summarize and evaluate quotations/tenders and make recommendations using the SAP system;
• Communicate via phone, fax, e-mail, and internet;
• Respond to written and direct inquiries from the customers, suppliers and public regarding various levels of policies, procedures, technology, specifications and recommendations;
• Analyze requisitions and place purchase orders resulting from price agreements, tenders, quotations and market negotiations;
• Contact suppliers regarding rush orders, status reports, service calls, back orders, etc.;
• Confer with vendors on discrepancies in shipments, substitution and other pertinent inquiries to ensure proper delivery;
• Prepare purchasing reports and related correspondence;
• Liaise with sales representatives to update catalogue items, price lists, to discuss new items and to obtain sales information and samples;
• Attend openings of quotations to act as witness and countersign bids to acknowledge receipt of same;
• Coordinate and maintain Vendor and Material Masters in SAP;
• Prepare and maintain a listing of suppliers/vendors and perform periodic review of samples and company performance;
• Investigate new sources and products, interview sales representatives and evaluate new brochures and product samples and anticipate market trends;
• Attend meetings and information sessions with customers, suppliers and other staff of Purchasing & Distribution Services and the Board;
• Ongoing training of technological skills;
• Expedite and follow-up on outstanding purchase orders; and
• Other related duties as assigned.

Qualifications:

• Two-year Community College diploma in Business Administration and Level 2 Certificate from the Purchasing Management Association of Canada and a minimum of three years experience in the purchasing function, or an equivalent combination of education and experience;
• Detailed knowledge of applicable acts and regulations;
• Detailed Knowledge of the Broader Public Sector Procurement Directive;
• Excellent work organization and time management skills;
• Proficiency and expertise in the use of computer technology (e.g. SAP purchasing/financial applications, word processing, e-mail, spreadsheets, and databases);
• Demonstrated communication skills, including the ability to establish effective working relationships with the staff, vendors, suppliers, etc.;
• Knowledge of contract law and an understanding of the supply cycle;
• Ability to meet deadlines, deal with conflicting priorities and work demands;
• Proven problem resolution skills; and
• Demonstrated ability to work well in a team environment.

Special Requirements:

• Some travel will be required to work sites throughout the TDSB system as well as vendor sites.

Location:          7 McCulloch Avenue (Wheelchair Accessible) (Hybrid Work Eligible)

Hours:              35 Hours per week

Work Year:     12 Months

Please note:

Applications must be submitted:

1.          In résumé form with a covering letter as one single document to Application.Submission@tdsb.on.ca

2.          With competition # CUPE C-25-1027UE in the subject line

3.          Apply no later than 4:30 p.m. on March 19, 2025

Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance, during the application process.

The TDSB follows a hybrid work structure where some employees may be able to work remotely at times, based on operational requirements. Please refer to Policy P103, Flexible Working Arrangements for more information.