Academic Operations Specialist, School Academic Leadership

Location: Oakville, Ontario (on-site)
Type: Full-time

Salary Range: $78,000 - $86,000

COME JOIN OUR TEAM:

Appleby College is seeking a highly organized and proactive Academic Operations Specialist to provide technical and administrative expertise. This role offers an exciting opportunity to contribute in a fast-paced environment. If you thrive in a dynamic setting and excel at managing multiple tasks utilizing your technical skills, this is an excellent opportunity to join a vibrant community and make a significant impact towards the School’s success.
 

HOW YOU WILL THRIVE:

As the Academic Operations Specialist, you will bring a solutions-based mindset and play an essential role in organizing all academic related information. Acting as a key point of contact for internal and external stakeholders, you will assist in the planning and execution of school events. Your outstanding problem-solving skills and attention to detail will ensure that the academic operations team operates efficiently and effectively.

 
 HOW YOU WILL SUCCEED:

• Provide administrative and technical support to the Head of the School and Academic operations team, by managing logistics and planning academic events across different information systems
• Act as the main liaison for academic related events and ensures collaboration across various units and departments.
• Oversee the faculty internal and external coverage system, ensuring all faculty absences are appropriately managed
• Manage and oversee the school’s consent and trip permission process, and offer training to faculty 
• Gather, summarize, and disseminate a wide range of information to support School programming 
• Participate in projects and prepare presentations and documents for meetings 
• Responsible for the coordination and execution of closing day nominations, awards and event rentals
• Work across the School with different departments, stakeholders and external agencies to ensure initiatives and events are organized effectively, attending as needed during evening and weekends 
• Responsible for the coordination of academic schedules, inputting data, reviewing event approvals, uploading event timing and dates
• Manage confidential School and student matters through the direction of the Head of School
• Coordinate new faculty orientation, ensuring all logistics, resources and presentations are organized effectively and made available on necessary platforms
• Complete and file necessary notices, applications and other educational documents for appropriate agencies and associations  

WHAT YOU BRING:

• A post-secondary education or experience in business administration or technology related field
• Strong organizational and time management skills with the ability to prioritize tasks effectively
• Ability to handle multiple projects and meet deadlines without compromising quality
• Strong customer service orientation and effective interpersonal skills to work with students, faculty and staff, with a professional and approachable demeanor 
• A high level of proficiency in using computer software programs including Microsoft Office Suite with strong Excel skills. 
• A proven track record in maintaining confidentiality and managing sensitive information
• Prior experience in administering academic systems, e.g. Blackbaud, room booking systems, calendaring is an asset
• Problem-solving ability with a proactive and flexible approach to challenges 

HOW YOU WILL BENEFIT:

• Competitive salary based on market comparisons
• Comprehensive group benefits, including health, dental, and vision coverage
• Generous vacation schedule with additional time beyond vacation
• Exceptional professional development opportunities
• Access to campus facilities, including a fitness centre, pool, and beautiful grounds

WHO ARE WE:

Appleby College was founded in 1911 and is internationally recognized as one of the world’s leading independent schools. With 800 students from over 50 countries enrolled in Grades 7–12, Appleby offers an education that excites and challenges every student. Our curriculum combines rigorous academics with dynamic arts, athletics, community service, and boarding life programming, allowing students to discover and embrace their passions both inside and outside the classroom. 

Hallmarks of the Appleby experience include our emphasis on global learning and cultural understanding with participation in a global learning experience.
 

Appleby’s Mission is to educate and enable its students to become leaders of character, major contributors to, and valued representatives of their local, national and international communities. 

READY TO START YOUR JOURNEY:
 If you are ready to grow your career and make an impact, we want to hear from you!

Please share your resume and a cover letter outlining your experiences and contributions by Monday, April 28. 2025.  While all applicants are thanked for their interest, only those chosen for an interview will be contacted.

As a condition of employment, a Criminal Record Check with Vulnerable Sector Screening is required. 

We work to embed diversity, equity, inclusion, and belonging principles and practices as an integral and foundational part of Appleby’s culture and are committed to building a team that represents a variety of backgrounds, perspectives, and skills making us better together.
 

DO YOU NEED ACCOMMODATION:

Appleby College is committed to fostering an inclusive, equitable and accessible environment where everyone feels valued, respected, and supported. Accommodations are available for applicants with disabilities throughout the recruitment process.  If contacted for an employment opportunity, please advise Human Resources if you require an accommodation.