A Classroom Teacher's Guide - Preparing for a Supply Teacher

As a dedicated classroom teacher, you are committed to the well-being and academic success of your students. Inevitably, there are times when you need to be absent and a supply teacher steps in. It is common to feel anxious about what happens when you’re not present. How can you support this process and maintain continuity? Ideally, you aim to provide a smooth transition and a positive experience for both the substitute and your students. To make this happen, be organized and prepare as much as possible in advance. 

A red Absence Binder in clear view near your desk comprised of the following: 

1. Detailed Lesson Plans: Successful teaching experiences require well-crafted lesson plans. Develop comprehensive plans with clear instructions, success criteria and learning goals. Include any relevant materials, resources, or technology that the supply teacher may need to effectively deliver the lessons. These plans are generic for the grade level yet course-specific, serving as a valuable resource in case you are unable to create a lesson plan on short notice due to unforeseen reasons.

2. Seating Plans: Provide a seating plan that not only designates where each student sits but also includes important information about individual student needs. Highlight students with allergies, medical conditions, or regulation needs, ensuring the supply teacher is aware and can address these appropriately. 

3. Teacher Buddy System: Establish a teacher buddy system where a designated colleague is available to assist the supply teacher with any questions or concerns. Share contact information and provide a brief overview of each colleague's expertise to guide the substitute in seeking assistance from the most relevant source. 

4. Safety Procedures: Safety procedures should include essential information for scenarios such as fire drills, lockdowns and hold and secures. Include a class list with emergency contacts, the school's emergency procedures, and a clear outline of what steps should be taken for specific situations. This ensures that the supply teacher is well-prepared to handle any unexpected events. 

5. Student Engagement Activities: Enrich the learning experience by incorporating engaging student activities into your lesson plans. Provide detailed instructions for these activities, along with any necessary materials. This not only keeps students actively involved in the learning process but also helps the supply teacher maintain a positive and productive classroom atmosphere.

6. Timetable/ Schedule: Outline the timetable, including details such as class periods, breaks, and any special events. This provides the substitute with a clear structure to follow. This maintains a sense of order and routine for the students. The success of a supply teacher is greatly affected by the support you can provide in preparing in advance. Planning and organizing the classroom experience from lesson plans to emergency procedures, ensure that both the substitute and your students have a positive and productive learning day(s). This support benefits the immediate situation and also contributes to a culture of collaboration within the school community.

Binder Checklist

• Detailed Lesson Plans

• Seating Plans

• Teacher Buddy System

• Safety Procedures

• Student Engagement Activities

• Timetable/Schedule

Don't miss these tips to leave a lasting impact as a supply teacher. 

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Meet the author:

Nina Jaiswal, an Educational Consultant and former Superintendent of Education, offers valuable insights for educators, both experienced and new. As an expert witness in school liability, discipline matters, compliance, and policy, her perspective is essential for understanding the complexities of education. In addition to consultancy, Nina dedicates her expertise to coaching staff at all levels, focusing on career growth, promotion preparation, leadership development, and competency strengthening in educational matters.

With over 13 years on the Accreditation Review Panel for the Ontario College of Teachers and a history of teaching at the University of Toronto and York University, Nina's voice is grounded in extensive experience. She has significantly contributed to professional learning at the Ontario Public Supervisory Officers’ Association (OPSOA) and served as a coach for the Ontario Principals' Council. Recognized for impactful partnerships with community agencies and families, Nina is a driving force behind fostering public confidence and elevating student achievement.  

Nina's writing is an indispensable resource for anyone eager to delve into the dynamic world of education.