Resource Services Secretary (# PDSB25-169)
- Provincial and Demonstration Schools Branch
- 255 Ontario St S, Milton, ON, Canada
- Dec 09, 2025
Job Description
Resource Services Secretary
*Indicates the salary listed as per the OPSEU Collective Agreement.
Competition # PDSB25-169
The Ministry of Education, Ernest C. Drury School for the Deaf, Provincial and Demonstration Schools Branch requires a highly skilled and motivated individual to provide secretarial/administrative services to the Principal, Resource Services Program and support the delivery of the resource services programs. Provincial and Demonstration Schools operate schools and after school programs with the tradition and reputation for meeting the academic, personal, social, emotional and developmental needs of the individual children.
Join the team that's making a difference in the lives of Ontario's children and youth. The Ministry of Education, Ernest C. Drury School for the Deaf in Milton has an exciting opportunity for a Resource Secretary.
About the job
What can I expect to do in this role?In this role you will provide the following secretarial and administrative support services to the Principal of Resource Services program.
You will:
• Prepare a variety of documentation
• Take minutes/notes
• Answer calls/greet visitors/respond to general inquiries
• Arrange for meetings between ASL Interpreters for staff and families
• Manage schedules/calendars
• Establish/maintain filing/correspondence/bring forward system
• Maintain and order supplies as required and prepare financial statements/reports and deliver in alternate formats as necessary
• Undertake various other clerical and administrative tasks as assigned
• Update and Maintain education specific database
• Perform Student Record Maintenance
• Lead Event Planning and Coordination
• Possess knowledge of school operation
• Support teaching staff with timesheet recording
• Field public inquiries
• Special projects and other duties as assigned by the principal
• Work collaboratively in a team-based environment
What you bring to the team
Mandatory requirements
How do I qualify?Knowledge and Experience
You have:
• Advanced administrative/secretarial experience;
• Demonstrated knowledge of office practices and administrative procedures;
• Experience with managing the Student Information System;
• Proficiency in preparing, formatting and coordinating a range of correspondence and documents.
• Demonstrated knowledge to prepare reports and data results.
Technical Skills
You have:• Demonstrated experience using personal computers and software applications to prepare correspondence, presentations, spreadsheets, databases, Microsoft Outlook and other standard software applications;
• Demonstrated experience using office equipment including photocopiers and facsimile machines.
Organizational, Reasoning and Problem Solving Skills
You have:• Organizational, time management and administrative skills to organize high volume of administrative and secretarial services, to set priorities and meet deadlines, to ensure a coordinated and efficient flow of information within office, program and school areas;
• Reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines;
• Reasoning and problem-solving skills to determine appropriate action for sensitive inquiries;
• Ability and knowledge of FIPPA - Privacy Laws and Confidentiality.
Communication and Customer Service Skills
You have:• Fluency in American Sign Language (ASL);
• Excellent communication and interpersonal skills to provide effective in-person and telephone reception and the ability to use VRI, and exchange information with clients and/or the public;
• Ability to provide messages using school messenger;
• Ability to provide information to stakeholders, parents and students in a courteous and professional manner;
• Proven written communication skills to draft letters and memos.
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
Additional information:
- 1 English Temporary - Seasonal, duration up to 10 months, 255 Ontario St S, Milton, Central Region, Vulnerable Sector Check
Note:
- About security checks:
A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
How to apply:
- You must submit your application using only one of the methods identified below.
- Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
- Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
- Be sure to quote the Job ID number for this position.
- OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
PSBjobs@ontario.ca and quote Competition number PDSB25-169
Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.
Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Information collection notice
We are collecting your personal information to assess how well you meet the qualifications for employment with the Ontario Public Service, and for related recruitment purposes. The collection of personal information is necessary to the proper administration of OPS Careers, which is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25.
Please do not include any more personal information than is needed for your application (for example, do not include your photograph or social insurance number).
If you have any questions about how your information is collected, used, shared or saved, please contact us.
Strengthening Ontario, together
Job Reference #
Position Start Date
Welcome to Ontario's Provincial and Demonstration Schools, a unique educational system devoted to serving students with special learning needs. As a provincial agency under the Ministry of Education, we are committed to providing specialized programs and services which allow students with special education needs the opportunity to fully participate in the total school experience including sports, music, recreational and leadership opportunities.
Quick Facts:
- Special Education Schools
- Ontario Curriculum
- Elementary and Secondary
- Southern Ontario
Our Schools
· One English-language provincial school for the blind, low vision and Deafblind (Brantford)
· Three American Sign Language (ASL)/English provincial schools for the Deaf (London, Belleville, Milton)
· Three English-language demonstration schools for students who have severe learning disabilities (London, Belleville, Milton)
Commitment to diversity, inclusion, accessibility, and anti-racism:
We are devoted to building a workforce that reflects our communities by promoting a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
We offer accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code.
