Receptionist

Receptionist
Contract - Full Time
(Commencing January 2026 until March 2027)
On-Site

Annual Salary Range: $50,000 - $56,000

For more than 155 years, The Bishop Strachan School has empowered talented girls to grow into fearless women, equipped with intellectual curiosity, adaptability, and compassion to navigate the world. We inspire our students to discover their purpose, build confidence, and express themselves with a strong, independent voice. As an inclusive, non-profit institution, we are dedicated to educating students from Junior Kindergarten through Grade 12. 

The Receptionist is the first point of contact for students, staff, families, visitors, and service providers at BSS, creating a welcoming and professional first impression by greeting and directing all arrivals with warmth, efficiency, and care. As a member of the Senior School Front Office, the Receptionist works collaboratively and procedurally with faculty, students, parents, and staff in alignment with the School’s vision, philosophy, and strategic plan. In addition to delivering an exceptional front-line experience, the role provides administrative support to the Vice Principal of Student Experience, including calendar management, visa reconciliation, meeting coordination, and travel arrangements.

What You’ll Do:

• Provides professional, friendly help and direction to members of the BSS community and the public including students, staff, families, visitors, and service providers at BSS
• Answers the main phone lines, actively monitors the Sign In app and verifies guest identification with the BSS employee they are visiting
• Ensures the reception area is always inviting and presentable 
• Acts as gatekeeper for the safety of community members upon entrance 
• Has an in-depth knowledge of school’s Crisis Management protocols and helps to execute crisis management protocols during evacuations and drills
• Keeps fire drill attendance lists up to date with student additions, withdrawals and updates classroom binders
• Handles the outgoing courier and all transportation processes, including scheduling and invoice reconciliation
• Develops processes and systems for the reception area – orders, codes and reconciles taxi chits
• Stays informed about daily routines and special events to provide timely and helpful support to visitors
• Supports the front office with routine administrative functions such as data entry, correspondence preparation, scheduling, intranet postings, mailings, shredding, mail, faxes, filing, maintaining electronic and hard copy as needed
• Supports VP Student Experience with administrative tasks such as:
  • calendar management and visa reconciliation
  • Books and arranges travel, transport, and accommodation 
  • Support with scheduling and coordination with breakfast club, Prom and Grade Trips
• Reviews and provides support for all Senior School Category 1 excursions - co-curricular,  including the preparation of forms, sending to families/students, and preparing documents necessary for teachers for the excursions 
• Support with the High Performing Athlete (HPA) Program with administrative tasks

Who You Are:

• Receptionist experience, ideally in an educational environment
• Outstanding focus on customer service 
• Excellent interpersonal skills, both in person and over the telephone 
• Professional and reliable at all times 
• Proven ability to be vigilant with respect to security issues 
• Demonstrates tact, diplomacy and patience 
• Proven ability to exercise good judgment and make split-second decisions 
• Experience with Google Suite and Microsoft Office
• Competence in the effective use of databases 

Why Work at BSS?
At BSS, we value and recognize the following core competencies in our employees; trust and integrity, collaboration, flexibility and adaptability, initiative, community focused and strong communication skills. Our employees are lifelong learners and apply these core competencies in all aspects of the school environment. 

Additionally, BSS offers a competitive total compensation package that includes:

• Extensive health and dental benefits package
• Robust pension plan with up to 8% match 
• Lunch provided everyday!
• Use of on-site fitness center
• Professional Learning opportunities
• And a chance to be part of a great community!

BSS Values Diversity:
BSS is committed to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply. 

How to Apply:
Interested applicants should visit our website and click Apply Now.

We are committed to providing an accessible experience and an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact the HR Admin at 416-483-4325, ext. 1920 or by email at hradmin@bss.on.ca. All information received in relation to accommodation will be kept confidential.

Please note, this is an existing vacancy at the school. We thank all candidates for their applications; however, only those selected for an interview will be contacted.