Supervisor, Superintendent Office

Job Details

Supervisor, S uperintendent Office

Exempt Level 3 : $8 7 , 762 - $10 5,316

Vision

The Toronto Catholic District School Board (TCDSB) is proud to be a significant part of the fabric of publicly funded Catholic education in the province of Ontario. We serve approximately 84,000 students in nearly 200 Catholic schools in the City of Toronto and represent close to 475,000 Catholic school supporters. At the TCDSB, we grow in knowledge, with justice and hope. The TCDSB is an inclusive Catholic learning community that nurtures faith development and academic excellence through the love of God, neighbor, and self.

We fully engage students in learning that supports their academic, spiritual, socio-emotional, and physical growth and development. At TCDSB, we have a long and distinguished history of providing excellence in Catholic education for the Toronto community. The Ontario Catholic School Graduate Expectations our Catholic values, and the Board's Pastoral Plans are foundational to our exemplary approach to teaching and learning in the 21st Century.

With a staff of 14,000, the TCDSB is a dynamic school board and is seeking full-time Supervisor, S uperintenden ts' Office within the Planning & Development & Capital Development, Asset Management & Renewal department.

All interested applicants are welcome to apply; we are an inclusive employer.

KEY ACCOUNTABILITIES:

Reporting to and under the direction of the Superintendent of Capital Development, Asset Management and Renewal, and the Superintendent of Planning & Development Services, this position supports the effective operation of the Superintendents' Office by coordinating departmental projects, providing administrative and supervisory support, aligning cross-functional priorities, managing timelines, and supporting leadership decision-making while balancing competing demands.

• Provide high-level administrative and executive support to multiple Superintendents, ensuring the effective operation of the Superintendents' Office and adherence to public-sector governance requirements
• Daily supervision and oversight of assigned administrative staff, delegating workload, supporting performance, collaboration, and service excellence
• Coordinate calendars, meetings, agendas, and briefing materials, aligning competing priorities across departments to support timely and informed decision-making
• Support capital development, planning & development and real estate projects by tracking timelines, deliverables, and action items to ensure accountability and progress
• Act as a key liaison between senior leadership, internal departments, external agencies, consultants, and contractors, fostering effective collaboration and information flow

• Prepare, review, and manage correspondence, reports, summaries, briefing materials, presentations, and records for senior leadership, Board reporting, and regulatory compliance, to provide solutions and recommendations to aid in decision-making
• Assist with budget administration, invoice tracking, and financial documentation related to departmental operations and capital projects, supporting responsible stewardship of public funds
• Manage sensitive and confidential information with discretion, integrity, and sound judgment in accordance with public-sector standards
• Develop, implement, and maintain administrative systems and workflows that improve efficiency, consistency, and service delivery across departments
• Anticipate operational needs, identify issues, and recommend solutions to support leadership decision-making and continuous improvement in a complex public-sector environment
• Perform other duties as assigned or required

REQUIREMENTS:

• Minimum three-year community college diploma or degree related to Business Administration or an equivalent combination of relevant education and experience
• Minimum two (2) years' experience in an executive administrative role with Supervisory experience
• Experience working with multiple stakeholders (internal and external)
• Experience with real estate matters, planning and capital development is an asset
• Familiarity with the school district's organizational structure, programs, policies and procedures is an asset
• Working knowledge of the Education Act, various relevant regulations, collective agreements, and of the Ontario public education system in general, would be an asset
• Excellent organizational, interpersonal oral and written communication skills
• Must be proficient (advanced level) in the use of all major computer software applications such as Microsoft Office Suite
• Experience with SAP and E-Scribe is an asset
• Proven excellent interpersonal and organizational skills and maintain a high level of tact, diplomacy and confidentiality
• Must be able to organize and ensure timely completion of multiple tasks and priorities
• Demonstrate flexibility and ability to deal with constant demands, deadlines and interruptions
• Availability and flexibility to work outside core office hours as required

This is a full-time permanent position with comprehensive benefits including pension plan, vacation, and professional development opportunities.

Who We Are

Our mission at TCDSB is to inspire learning - in every way - and support our students and employees. Employees who work in our corporate setting are passionate and have a strong belief in our mission and making TCDSB a leader in public education.

Consistent with the TCDSB's Employment Equity policy and Multi-Year Strategic Plan, the TCDSB is strongly committed to fostering and creating a diverse and inclusive workplace that reflects the stakeholders and communities we serve. As such, we welcome and encourage applications from candidates who self-identify as visible minorities, persons with disabilities, aboriginal peoples and women. You are invited to voluntarily indicate if you identify as one or more of the aforementioned communities.

This information will be kept confidential.

The TCDSB is committed to providing barrier-free and accessible employment practices in compliance with Accessibility for Ontarians with Disabilities Act (AODA). Should you require code-protected accommodation through any stage of the recruitment process, please let us know when contacted. We will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the TCDSB Fair Hiring Policies and Accommodation Process. https://5il.co/1dkld

All interested applicants are asked to apply online no later than February 24 , 202 6 via ApplyToEducation.com.

We thank all prospective applicants for showing interest in this position; only those selected for an

interview will be contacted.

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Multiple locations