Admissions Operations & Data Coordinator
- Appleby College
- 540 Lakeshore Rd W, Oakville, ON L6K 3P1, Canada
- Jun 11, 2026
Job Description
Admissions Operations & Data Coordinator
Location: Oakville, Ontario (on-site)
Type: Full-time
Salary Range: $65,000.00 - $70,000.00
COME JOIN OUR TEAM:
If you are passionate about data, systems, and delivering exceptional experiences, this is the opportunity for you. Join a collaborative Admissions team where your expertise in data management, reporting, and operational coordination will directly support strategic enrollment goals. and help shape the experience of future Appleby students and families.
HOW YOU WILL THRIVE:
As a primary point of contact for prospective families, you will ensure the accuracy and integrity of admissions data, develop and analyze key enrollment metrics that support strategic decision-making, and coordinate admissions operations and activities that deliver an exceptional experience for students and families.
HOW YOU WILL SUCCEED:
- Ensure the accuracy, integrity, and quality of admissions data across multiple systems and platforms, supporting effective enrollment management and decision-making
- Monitor and validate admissions data to identify discrepancies, maintain consistency, and support reliable reporting and operational processes
- Manage prospective student inquiries throughout the admissions funnel, ensuring timely follow-up, accurate record keeping, and effective pipeline management
- Generate and analyze reports on enrollment activity, admissions trends, and applicant data to support departmental objectives
- Compile, analyze, and report on key enrollment metrics, dashboards, and admissions data to support strategic planning, performance monitoring, and institutional decision-making
- Promote best practices in data management, reporting, and systems utilization to enhance operational efficiency and data quality across the Admissions team
- Collaborate with internal partners to ensure the accurate processing of admissions-related records and support the seamless progression of students through the enrollment process
- Support the continuous improvement of admissions systems, workflows, and processes to enhance efficiency, accuracy, and the applicant experience
- Manage the daily operations of the Admissions Office, ensuring professional, responsive, and welcoming experience for prospective families and visitors
- Serve as a primary point of contact for admissions, registration, and general inquiries, providing exceptional service and guidance throughout the admissions journey
- Coordinate and support campus visit experiences and admissions events, including tours, Open Houses, shadow visits, student ambassador activities, and recruitment initiatives
- Create engaging content and support digital communications initiatives that strengthen awareness of Appleby College and enhance engagement with prospective families
- Prepare and coordinate admissions-related communications and documentation, ensuring accuracy, consistency, and timely delivery throughout the admissions process
WHAT YOU BRING:
- Experience working with Student Information Systems (Blackbaud preferred) and reporting tools
- Advanced proficiency in Microsoft Excel
- Strong analytical skills with the ability to interpret data and identify trends
- Exceptional attention to detail and commitment to data accuracy
- Strong organizational skills and the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Professional, service-oriented approach when working with students, families, and other stakeholders
- Ability to work independently and collaboratively across teams
- Familiarity with AI tools and technologies is an asset.
- Experience in admissions, enrollment management, education administration, or a related field is an asset
HOW YOU WILL BENEFIT:
- Competitive salary based on experience
- Comprehensive group benefits including health, dental, vision coverage and health spending account
- Outstanding vacation package
- Eligibility to participate in RRSP with matching program
- Professional development opportunities to grow your leadership and clinical expertise
- Access to campus facilities, including fitness centre, pool, and beautiful grounds
WHO ARE WE:
Appleby College was founded in 1911 and is internationally recognized as one of the world’s leading independent schools. With 800 students from over 50 countries enrolled in Grades 7–12, Appleby offers an education that excites and challenges every student. Our curriculum combines rigorous academics with dynamic arts, athletics, community service, and boarding life programming, allowing students to discover and embrace their passions both inside and outside the classroom.
Hallmarks of the Appleby experience include our emphasis on global learning and cultural understanding with participation in a global learning experience.
Appleby’s Mission is to educate and enable its students to become leaders of character, major contributors to, and valued representatives of their local, national and international communities.
READY TO START YOUR JOURNEY:
If you are ready to grow your career and make an impact, we want to hear from you!
Please share your resume and a cover letter outlining your experiences and contributions by Monday, June 22, 2026. While all applicants are thanked for their interest, only those chosen for an interview will be contacted.
As a condition of employment, a Criminal Record Check with Vulnerable Sector Screening is required.
We work to embed diversity, equity, inclusion, and belonging principles and practices as an integral and foundational part of Appleby’s culture and are committed to building a team that represents a variety of backgrounds, perspectives, and skills making us better together.
DO YOU NEED ACCOMMODATION:
Appleby College is committed to fostering an inclusive, equitable and accessible environment where everyone feels valued, respected, and supported. Accommodations are available for applicants with disabilities throughout the recruitment process. If contacted for an employment opportunity, please advise Human Resources if you require an accommodation.
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Job Reference #
Location Name
Appleby College is a non-profit, co-educational independent school for more than 810 students in Grades 7 to 12. Founded in 1911, Appleby offers a university preparatory education to both boarding and day students. The curriculum offers an exceptionally diverse education that combines rigorous academics with dynamic arts, athletics and community service. To learn more about Appleby College visit https://www.appleby.on.ca.
Quick Facts:
- Average Class Size of 16
- 119 faculty members, 60 with Master's Degrees & 12 with PhD's
- Investment annually in professional development funds
- 30 minutes west of Toronto
- 21 Advanced Placement courses, 4 Diplomas of Distinction & the AP Capstone Programme
- Grade 12 boarding, Outdoor Education, & Global Education are signature programmes
"At Appleby College, our focus is on providing employees with an environment that celebrates their creativity, curiosity and desire for collaboration. Our employees define who we are as a school and it is their commitment to excellence, innovation and student development that distinguishes our community from others." Majella Hillsdon (Chief people officer)
Why Appleby?
- Professional development and learning opportunities that take our employees around the world to relevant courses and conferences.
- Excellent health and dental benefit plans
- Generous vacation plan
- Alternative work options
- Wellbeing programme
- Salary that surpasses the public boards
- Eligibility in the Ontario Teachers’ Pension Plan & Group RRSP matching program for faculty
- Exceptional facilities