Administrative Assistant
- Kativik Ilisarniliriniq
- Montreal, QC, Canada
- Sep 25, 2026
Job Description
FUNCTION & DUTIES:
Under the supervision of the Director of Human Resources and Payroll, the incumbent must, in particular:
- Coordinate the planning of executive appointments, meetings, training sessions, and travels, and ensure all the necessary and timely arrangements;
- Provide administrative support regarding budgeting and financial activities, including managing records and archives (physical and electronic) and liaising with Financial Resources;
- Prepare drafts of communications, memorandums, reports, presentations, minutes of meetings, resolutions, etc.;
- Oversee incoming and outgoing communications for the Department, including e-mails, phone calls, reports, and internal correspondence;
- Act as a gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers;
- Maintain the Director's and the Department's calendar and make the necessary reminders to the team;
- Coordinate onboarding activities for new hires;
- Process expense reports and reconcile receipts with the company credit card statements;
- Conduct research and create reports on various topics based on the needs of the supervisor;
- Maintain a high degree of discretion and confidentiality;
- Intervene in various cross-departmental processes (DG charts, ServiceNow, etc.);
- Participate in identifying opportunities to improve administrative processes and organization;
- Assist in the coordination of departmental projects, policies, initiatives, and events;
- Supervise, mentor, and manage employees under their responsibility;
- Perform any other tasks required by their immediate supervisor.
- Diploma of college studies in a relevant field of study;
- Five (5) years of relevant experience.
The School Board may, at its discretion, waive any or all of the afore-mentioned qualification requirements if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.
OTHER REQUIREMENTS:
- Fluency in two (2) of the three (3) official languages of the school board (Inuktitut, English, French);
- Excellent planning, organizational, and communication skills;
- Willingness to travel;
- Experience in human resources, the public sector, or a large organization is an asset;
- Knowledge of Inuit culture is an asset.
CLASSIFICATION / SALARY / BENEFITS:
Class 00-05 as per the working conditions of KI's managers: from $84,390 to $112,515 annually depending on qualifications and experience. All benefits are prorated based on the percentage of the task.
You may be eligible to benefits such as:
• 30 days paid vacation
• Up to 10 paid recuperation days
• 2-week paid holiday period
• Employee and Family Assistance Program (EFAP), including telemedicine support
• Career development opportunities
and, when applicable, other benefits such as:
• Summer schedule
• Northern allowance ranging from $12,178 to $25,326
• Food transportation allocation
• Paid relocation benefits
• Attraction and retention bonus ranging from $3,000 to $9,000
• Up to three (3) round trips to and from Nunavik
Only the candidates under consideration will be contacted.
Nakurmiik!
Location Name
Kativik Ilisarniliriniq provides educational services to the residents of Nunavik, a region in northern Quebec. Established under the James Bay and Northern Quebec Agreement in 1975, Kativik Ilisarniliriniq has grown to serve a vast, culturally rich area with a strong focus on Inuit values and traditions.
Quick Facts:
- 4,500 students
- 17 primary and secondary schools and 5 adult education centers
- 1,250 employees
- Northern Quebec along the shores of Hudson Bay and Hudson Strait
Educational Programs:
Seventeen primary and secondary schools and six adult education centers fall under the school board’s jurisdiction. Educational instruction is provided in three languages: Inuktitut, French, and English, ensuring that the curriculum is accessible and inclusive for all students. The curriculum prioritizes Inuit culture, language, and worldview to safeguard and advance the rich heritage of the Inuit community.
Community Engagement and Benefits:
Employees of Kativik Ilisarniliriniq are offered several benefits including subsidized housing, moving costs, isolation and retention premiums, food transport allowances, and comprehensive insurance and pension plans. Additionally, the school board offers professional development activities aimed at improving the knowledge, skills or education of staff to enable them to access specialized positions.
Commitment to Culture and Heritage:
Our curriculum and programs are designed to engage youths through meaningful interactions with the environment and the community. Our commitment to maintaining and fostering Inuit traditions is evident in our educational approach and the many cultural programs and activities we incorporate into the school experience. The board also supports post-secondary students, with over 125 students sponsored in institutions outside Nunavik.
Kativik Ilisarniliriniq provides a unique and enriching environment for educators and professionals passionate about making a difference in northern Canada while being truly engaged with the Inuit community and culture.