Job Description
Reporting to the Coordinator of Labour Relations, the Administration Technician is responsible for various tasks related to the administration of disability / CNESST, parental leave and preventive withdrawal, work accident and labour relations files for all personnel.
The Administration Technician will have the following responsibilities:
- Draft various letters for employees (requests for expert assessment, requests for medical files from clinics, denial of disability claims, etc.);
- Send disability forms to employees upon receipt of medical certificates that are non-compliant with the collective agreements and follow up with school administrators;
- Request and follow up on the receipt of medical documents with the Module du Nord québécois et Ullivik as needed;
- Notify Payroll of absences and follow up on absences (verification of payroll reports and transmission of e-mail authorizations);
- Answer questions from employees on disability with respect to their pay;
- Keep a table of absences;
- Plan and organize the required activities within the deadlines stipulated - requests for medical assessment, revision or CNESST challenges;
- Maintain communications with CNESST and employees in the processing of files;
- Manage the processes of temporary assignment and gradual return to work;
- Manage communications with CNESST, notices of payment to be copied to files and added to list for Finance;
- Prepare calculations of CNESST benefits;
- Inform employees regarding provisions governing paternity, maternity and adoption leave, as well as extensions as permitted under their respective collective agreements;
- Open new CNESST files for preventive withdrawal and advise employees of terms involved;
- Approve disability periods on certain files (fractures, cancer, surgery, etc.);
- Create paper files for absences and file medical and CNESST documents.
- Follow up with personnel on preventive leave, notifying Payroll and the appropriate superior immediately.
- Transmit long-term absence files to Beneva;
- Draft letters to employees regarding the application of collective agreements and following the recommendations of labour relations Coordinators.
- Coordinate the recovery of overpayments of salary.
- Inform, assist and support by telephone, online or on-site in Nunavik, education administrators and school secretaries with respect to any tasks related to the management of disability claims and labour relations.
- Perform, as needed, any other related tasks requested by the immediate supervisor.
QUALIFICATIONS:
- Diploma of collegial Studies (DEC) in Human Resources or diploma or equivalent studies recognized by the School Board.
- Minimum of two (2) years of relevant experience in human resources.
The Board may, at its discretion, waive any or all of the afore-mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.
REQUIREMENTS:
- Fluent in at least two (2) of the School Board's working languages (Inuktitut, English and French);
- Demonstrated writing and analytical skills in at least two of the School Board's working languages;
- Experience in education, disability case management and knowledge of collective agreements and the GRICS payroll system are assets;
- Autonomous, well organized, motivated and performs well under pressure;
- Knowledge of MS Outlook, Word, Excel;
- Available to travel to Nunavik 1 to 2 weeks per school year.
WORK SCHEDULE:
Monday to Friday, 35 hours/week
CLASSIFICATION / SALARY / BENEFITS:
In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4211: from $27.75 to $37.04 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.
You may be eligible to benefits such as:
• 20 days paid vacation
• 2-week paid holiday period
• Employee and Family Assistance Program
• Career development opportunities
• Hybrid work schedule
and, when applicable, other benefits such as:
• Summer schedule
• Northern allowance ranging from $12,178 to $25,326
• Food transportation allocation
• Paid relocation benefits
• Attraction and retention bonus ranging from $3,000 to $3,750
• Up to three (3) round trips to and from Nunavik
Only the candidates under consideration will be contacted.
Nakurmiik!
Location Name
Kativik Ilisarniliriniq provides educational services to the residents of Nunavik, a region in northern Quebec. Established under the James Bay and Northern Quebec Agreement in 1975, Kativik Ilisarniliriniq has grown to serve a vast, culturally rich area with a strong focus on Inuit values and traditions.
Quick Facts:
- 4,500 students
- 17 primary and secondary schools and 5 adult education centers
- 1,250 employees
- Northern Quebec along the shores of Hudson Bay and Hudson Strait
Educational Programs:
Seventeen primary and secondary schools and six adult education centers fall under the school board’s jurisdiction. Educational instruction is provided in three languages: Inuktitut, French, and English, ensuring that the curriculum is accessible and inclusive for all students. The curriculum prioritizes Inuit culture, language, and worldview to safeguard and advance the rich heritage of the Inuit community.
Community Engagement and Benefits:
Employees of Kativik Ilisarniliriniq are offered several benefits including subsidized housing, moving costs, isolation and retention premiums, food transport allowances, and comprehensive insurance and pension plans. Additionally, the school board offers professional development activities aimed at improving the knowledge, skills or education of staff to enable them to access specialized positions.
Commitment to Culture and Heritage:
Our curriculum and programs are designed to engage youths through meaningful interactions with the environment and the community. Our commitment to maintaining and fostering Inuit traditions is evident in our educational approach and the many cultural programs and activities we incorporate into the school experience. The board also supports post-secondary students, with over 125 students sponsored in institutions outside Nunavik.
Kativik Ilisarniliriniq provides a unique and enriching environment for educators and professionals passionate about making a difference in northern Canada while being truly engaged with the Inuit community and culture.