School Secretary, On-Call/Supply, Sagonaska Demonstration School, Belleville

Job ID: 250110  |  Competition #: PDSB26-159
Organization: Ministry of Education – Provincial and Demonstration Schools Branch
City: Belleville  |  Language: English
Job term: 2 Temporary – Irregular, On-Call/Supply position (to work on an as needed basis)
Job code: 09OAD – Office Administration 09
Salary: $28.14 – $32.82 per hour (as per the OPSEU Collective Agreement)
Apply by: Tuesday, October 20, 2026 11:59 pm EDT

“We are looking to hire 2 irregular on-call/supply positions”

The Sagonaska Demonstration School, Ministry of Education is committed to providing a safe place where students, families and staff find support to learn, grow and discover. At our Demonstration Schools, we provide a specialized student lodging program for students with severe learning disabilities whose education needs cannot be met in their local school boards. The schools are known for being forward-thinking and technologically advanced.

Do you want to make a difference in the lives of students with severe learning disabilities? Do you have a background in child development and experience in a childcare related field? If so, this career opportunity will be of interest to you.

About the job

What can I expect to do in this role?

In this role you will provide secretarial and administrative support services to the school Principal and support the delivery of the education programs and services.

You will:

• Prepare a variety of documentation, and correspondence such as memos, reports, research documents, presentation materials.
• File, retrieve and/or distribute a variety of correspondence.
• Take meeting minutes and notes.
• Provide reception services/answer calls/greet visitors/respond to general inquiries and monitor building access.
• Make travel arrangements and set up meetings and event locations for the Principal.
• Manage the school Principal's schedules and calendars.
• Maintain and order supplies as required using a purchasing card and maintain/reconcile purchasing records.
• Prepare and maintain financial contracts.
• Manage the Student Information System, Power School software.
• Knowledge/Experience of the Safe Schools Arrivals and Departures.
• Knowledge/Experience maintaining Ontario Student Records.
• Undertake various other clerical and administrative tasks as assigned.
• Ability to work on-call hours as required.

What you bring to the team

Knowledge and Experience

You have:

• Advanced administrative/secretarial experience.
• Working knowledge of School Messenger.
• Experience with managing the Student Information System.
• Experience with managing the PowerSchool database.
• Experience with Safe Schools Arrivals and Departures.
• Demonstrated knowledge of office practices and administrative procedures.
• Experience and proficiency using various software programs, including word processing, presentation, spreadsheet and database software.
• Proficiency in preparing, formatting and coordinating a range of correspondence and documents.
• Maintain and order supplies as required and prepare financial statements/reports and deliver in alternate formats as necessary.

Technical Skills

You have:

• Demonstrated experience using personal computers and software applications to prepare correspondence, presentations, spreadsheets, databases, Microsoft Outlook and other standard software applications including Google Suite, School Messenger, PowerSchool.
• Demonstrated experience using office equipment including photocopiers and facsimile machines.

Organizational, Reasoning and Problem-Solving Skills

You have:

• Organizational, time management and administrative skills to organize high volume of administrative and secretarial services, to set priorities and meet deadlines, to ensure a coordinated and efficient flow of information within office, program and school areas.
• Reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines.
• Reasoning and problem solving skills to determine appropriate action for sensitive inquiries.
• Knowledge of Privacy Laws and Confidentiality.

Communication and Customer Service Skills

You have:

• Proven verbal communication and interpersonal skills to communicate with and provide information to clients in a courteous and professional manner, on the telephone, electronically and in person.
• Proven written communication skills to draft letters and memos.

Additional information: 2 English Temporary – Irregular On-Call, duration up to 10 months, 350 Dundas St W, Belleville, East Region, Vulnerable Sector Check. Compensation group: Ontario Public Service Employees Union. Work hours: Schedule 3.7. Category: Education and Training. Posted on: Tuesday, October 6, 2026.

How to apply: Send your application to PSBjobs@ontario.ca and quote Competition # PDSB26-159. Be sure to quote the Job ID number for this position. Your cover letter and resume combined should not exceed five (5) pages.