Receptionist & Attendance Co-ordinator

Receptionist & Attendance Co-ordinator
Contract - Full Time
Commencing immediately until May 6, 2027

For more than 155 years, The Bishop Strachan School has empowered talented girls to grow into fearless women, equipped with intellectual curiosity, adaptability, and compassion to navigate the world. We inspire our students to discover their purpose, build confidence, and express themselves with a strong, independent voice. Our strategic plan was launched in January 2023, and we are continuing to make progress on our collective commitment to inspire girls to be fearless and educate them to be the leaders the world needs. Click here to learn more about our progress to date.

The Receptionist and Attendance Coordinator serves as the first point of contact for students, staff, families, visitors, and service providers at BSS. As such, they are to welcome and assist all arrivals in a warm, professional, and efficient manner, ensuring that inquiries and needs are appropriately addressed. Key responsibilities include overseeing the daily student attendance process, tracking and reporting relevant information to the VP, Student Success. The role also supports the Student Leadership (SL) team by coordinating name tag orders, maintaining student group attendance lists, and preparing materials for SL retreats. In addition, the Receptionist and Attendance Coordinator manages event logistics such as room bookings, catering, and communication related to leadership opportunities and events. They also work closely with the Athletic Director to coordinate transportation for athletic teams, ensuring schedules are managed in a timely and efficient manner.

What You’ll Do:

• Serve as the welcoming first point of contact for students, parents, staff, and visitors, providing friendly and professional assistance while maintaining a secure reception area.
• Monitor visitor access via the Sign-In app, verify guest identification, and execute crisis management protocols during safety drills and evacuations.
• Oversee the end-to-end daily student attendance process, tracking arrivals, late entries, and early dismissals across all class periods.
• Follow up with faculty on timely attendance reporting and resolve daily attendance discrepancies.
• Communicate daily with parents and division leadership regarding attendance issues, generating regular reports for the Vice Principal of Student Success.
• Provide attendance and operational support for the Director of Summer Academy during summer programs, monitoring student absences and sign outs for Summer Academy (All of July for credit courses and a week in August for skills camps).
• Schedule and coordinate all school transportation for athletic teams, field trips, and school events, including managing trip invoicing.
• Provide administrative and logistical support to the Dean of Student Leadership, including coordinating event logistics (catering, room bookings, vendors), managing supplies, and issuing communications.
• Assist the Academic Administration team with calendar management, correspondence, cross-divisional process standardization, and general office duties.

Who You Are:

• Receptionist experience, ideally in an educational environment
• Outstanding customer service focus 
• Excellent interpersonal skills, both in person and over the telephone 
• Proven ability to be vigilant with respect to security issues 
• Experience with Google Suite and Microsoft Office
• Competence in the effective use of databases 
• Ability to prioritize and handle confidential information 
• Strong organizational and time management skills with the ability to remain flexible 

Why Work at BSS?
At BSS, we value and recognize the following core competencies in our employees; trust and integrity, collaboration, flexibility and adaptability, initiative, community focused and strong communication skills. Our employees are lifelong learners and apply these core competencies in all aspects of the school environment. 

Additionally, BSS offers a competitive total compensation package that includes:

• Lunch provided everyday!
• Use of on-site fitness center
• Professional Learning opportunities
• And a chance to be part of a great community!

Salary: $58,000 - $60,000

BSS Values Diversity:
BSS is committed to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply. 

How to Apply:
Interested applicants should visit our website and click Apply Now.

We are committed to providing an accessible experience and an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact the HR Admin at 416-483-4325, ext. 1920 or by email at hradmin@bss.on.ca. All information received in relation to accommodation will be kept confidential.

Please note, this is an existing vacancy at the school. We thank all candidates for their applications; however, only those selected for an interview will be contacted.