2627-27 - Casual Secretary - All Locations - EXT
- Northwest Catholic District School Board
- Ontario
- Oct 05, 2026
Job Description
THE NORTHWEST CATHOLIC DISTRICT SCHOOL BOARD
The Northwest Catholic District School Board is committed to equitable, inclusive and accessible employment practices.
Accommodations are available upon request throughout the recruitment process.
This position is for an existing vacancy ⊠ This posting is for a newly created position □
Date of Posting: October 2, 2026
JOB POSTING
Casual Secretary
All Locations
Posting Number: 2627-27
Applicant Group: External applicants
Hours of work: Successful candidates will be placed on the casual list for on call work, with no guarantee of
hours of work
Start Date/Duration: As soon as possible
Hourly Rate of Pay: $27.71 per hour, as per Schedule "A" of CUPE collective agreement (September 1, 2025)
Qualifications/Requirements:
• See attached position description.
Salary/Benefits:
• In accordance with the current CUPE collective agreement.
• We also offer a comprehensive and generous benefit package, including personal leave, vacation (dependent on
position) and enrollment into the Ontario Municipal Employees Retirement System (OMERS) pension plan.
Application Process:
External applicants are required to:
• Complete the Board's employment application (G-01-10) and submit it along with a cover letter, resume and three (3) professional references.
Please submit completed application package to the Human Resources Department at hrdepartment@tncdsb.on.ca.
Notes:
• Only those applicants selected for an interview will be contacted.
"TNCDSB Schools of Hope provide all students a safe, respectful and inclusive Catholic education. Together, with home,
church and community, we will prepare students to become active, caring, lifelong learners." Kathy Bryck, Board Chair Jackie Robinson, CEO/CEdO
Position Description Page 1 School Secretary
THE NORTHWEST CATHOLIC DISTRICT SCHOOL BOARD
POSITION DESCRIPTION
CUSTODIAN Title: School Secretary Reports to: Principal
Supervises: Not applicable Location: As assigned
Position Identification: School Support
Position Summary:
The School Secretary provides secretarial support to the Principal/Vice Principal for the effective and efficient operation of the school office. The School Secretary performs all general office functions as well
as a variety of specific functions as required by the Principal.
Position Responsibilities:
Under the direct supervision of the Principal or designate, the School Secretary interacts with other staff
members of the school, Board office staff, the general public, salespersons, contractors/suppliers,
students and volunteers in order to provide or clarify information, settle requests, and direct people to the appropriate authority. The position requires good working knowledge of a variety of software
programs and other computer applications used at the school. Good communication, organizational, and multi-tasking skills are required. The ability to work with little supervision is required. The ability to maintain confidentiality is essential. The School Secretary must possess a good understanding of school
and Board policies and procedures. The incumbent must be able to exercise discretion, and sometimes independent judgement in carrying out the requirements of the job. The ability to work in an environment
that is driven by a wide variety of demands and ongoing interruptions within prescribed timelines is essential. Participation in training as the Board may require from time to time is required.
Position Duties:
• Perform all reception duties such as answer phones, intercom, and hand held radios (if applicable),
greet and direct the public and staff, ensure casual / supply staff sign in.
• Prepare a variety of correspondence including, but not limited to, newsletters, letters, permission forms, timetables, agendas, memos, sign in sheets etc. for Principals, Vice Principals (designate)
using appropriate software program.
• Receive, date stamp, process, copy (if necessary) and circulate incoming mail. Prepare outgoing mail and correspondence.
Position Description Page 2 School Secretary
• Receive, process and distribute shipments, materials, letters, memos, paperwork, etc. from the Board Office(s), and outside agencies.
• Check voice mail throughout the day, take and transcribe messages and distribute to staff and
students.
• Maintain records of school supplies and inventory.
• Prepare and compile ingoing and outgoing paperwork and computer generated reports necessary, as assigned by the Principal (e.g. October/March/June reporting to the Ministry).
• Ensure the upkeep of necessary manuals used in the school office.
• Photocopy, collate, distribute and file materials as required.
• Properly maintain office equipment by changing toner and arrange for service repairs when needed for the fax machine, scanner, photocopier, postage metre etc.
• Assist the Principal in the maintenance of the school budget and banking according to a prescribed
set of rules using the appropriate software program.
• Maintain / reconcile petty cash. Prepare, process and record cheque requisitions and purchase orders in the appropriate software program, and submit paperwork as prescribed by the appropriate Board Office. Maintain receipts, collect monies for a variety of school projects and
keep appropriate financial records as prescribed by the school and Board Offices.
• Reconcile credit card statements, prepare paperwork, and submit to the appropriate Board office
as prescribed.
• Assist Principal / Vice Principal with the registration of new students (including JK and SK registration) and student transfers.
• Update and maintain the Ontario School Records as required.
• Maintain student registration, enrolment information, and attendance in the Student Information
System.
• Coordinate bussing for school field trips.
• Coordinate arrangements for various functions at the school such as graduation, open house, and picture day.
• Responsible for the Safe Arrivals program as prescribed by the school.
• If required by the school, responsible for transportation duties as prescribed by the school.
• Provide a variety of minor medical interventions, respond to student illnesses or injury accordingly,
and contact parents when necessary.
• Responsible for the general tender on a yearly basis - inventory, order supplies and receive goods.
• Each year prepare office for school closure and school start up which includes: closing, destructing,
creating and setting up new files. Update logs and binders, and any clean up in the office if necessary.
• All other duties as assigned by the Principal, Vice Principal, designate.
Position Description Page 3 School Secretary
Working Conditions:
The School Secretary is continuously exposed to interruptions, noise, lack of privacy, colds and viruses. The School Secretary is exposed to long periods of light activity such as sitting, short periods of heavy
lifting, such as lifting of deliveries. On occasion, the School Secretary may be exposed to difficult student behaviour.
Qualifications: • Secondary School Diploma (OSSD) or equivalent, combined with the completion of an appropriate
college diploma or equivalent program.
• Two (2) to three (3) years of related experience.
• Ability to use discretion and sensitivity in confidential situations.
• Ability to work independently or as part of a team.
• Ability to interact professionally with students, staff and the public in a school environment.
APPROVED POSITION TITLE: School Secretary APPROVED BY DATE: November 18, 2008
TOTAL JOB EQUITY POINTS: - SALARY RANGE: as per the CUPE Collective Agreement JOB STATUS: Full time
WORK SCHEDULE: Monday to Friday (35 hours/week)
The Northwest Catholic District School Board is committed to equitable, inclusive and accessible employment practices.
Accommodations are available upon request throughout the recruitment process.
This position is for an existing vacancy ⊠ This posting is for a newly created position □
Date of Posting: October 2, 2026
JOB POSTING
Casual Secretary
All Locations
Posting Number: 2627-27
Applicant Group: External applicants
Hours of work: Successful candidates will be placed on the casual list for on call work, with no guarantee of
hours of work
Start Date/Duration: As soon as possible
Hourly Rate of Pay: $27.71 per hour, as per Schedule "A" of CUPE collective agreement (September 1, 2025)
Qualifications/Requirements:
• See attached position description.
Salary/Benefits:
• In accordance with the current CUPE collective agreement.
• We also offer a comprehensive and generous benefit package, including personal leave, vacation (dependent on
position) and enrollment into the Ontario Municipal Employees Retirement System (OMERS) pension plan.
Application Process:
External applicants are required to:
• Complete the Board's employment application (G-01-10) and submit it along with a cover letter, resume and three (3) professional references.
Please submit completed application package to the Human Resources Department at hrdepartment@tncdsb.on.ca.
Notes:
• Only those applicants selected for an interview will be contacted.
"TNCDSB Schools of Hope provide all students a safe, respectful and inclusive Catholic education. Together, with home,
church and community, we will prepare students to become active, caring, lifelong learners." Kathy Bryck, Board Chair Jackie Robinson, CEO/CEdO
Position Description Page 1 School Secretary
THE NORTHWEST CATHOLIC DISTRICT SCHOOL BOARD
POSITION DESCRIPTION
CUSTODIAN Title: School Secretary Reports to: Principal
Supervises: Not applicable Location: As assigned
Position Identification: School Support
Position Summary:
The School Secretary provides secretarial support to the Principal/Vice Principal for the effective and efficient operation of the school office. The School Secretary performs all general office functions as well
as a variety of specific functions as required by the Principal.
Position Responsibilities:
Under the direct supervision of the Principal or designate, the School Secretary interacts with other staff
members of the school, Board office staff, the general public, salespersons, contractors/suppliers,
students and volunteers in order to provide or clarify information, settle requests, and direct people to the appropriate authority. The position requires good working knowledge of a variety of software
programs and other computer applications used at the school. Good communication, organizational, and multi-tasking skills are required. The ability to work with little supervision is required. The ability to maintain confidentiality is essential. The School Secretary must possess a good understanding of school
and Board policies and procedures. The incumbent must be able to exercise discretion, and sometimes independent judgement in carrying out the requirements of the job. The ability to work in an environment
that is driven by a wide variety of demands and ongoing interruptions within prescribed timelines is essential. Participation in training as the Board may require from time to time is required.
Position Duties:
• Perform all reception duties such as answer phones, intercom, and hand held radios (if applicable),
greet and direct the public and staff, ensure casual / supply staff sign in.
• Prepare a variety of correspondence including, but not limited to, newsletters, letters, permission forms, timetables, agendas, memos, sign in sheets etc. for Principals, Vice Principals (designate)
using appropriate software program.
• Receive, date stamp, process, copy (if necessary) and circulate incoming mail. Prepare outgoing mail and correspondence.
Position Description Page 2 School Secretary
• Receive, process and distribute shipments, materials, letters, memos, paperwork, etc. from the Board Office(s), and outside agencies.
• Check voice mail throughout the day, take and transcribe messages and distribute to staff and
students.
• Maintain records of school supplies and inventory.
• Prepare and compile ingoing and outgoing paperwork and computer generated reports necessary, as assigned by the Principal (e.g. October/March/June reporting to the Ministry).
• Ensure the upkeep of necessary manuals used in the school office.
• Photocopy, collate, distribute and file materials as required.
• Properly maintain office equipment by changing toner and arrange for service repairs when needed for the fax machine, scanner, photocopier, postage metre etc.
• Assist the Principal in the maintenance of the school budget and banking according to a prescribed
set of rules using the appropriate software program.
• Maintain / reconcile petty cash. Prepare, process and record cheque requisitions and purchase orders in the appropriate software program, and submit paperwork as prescribed by the appropriate Board Office. Maintain receipts, collect monies for a variety of school projects and
keep appropriate financial records as prescribed by the school and Board Offices.
• Reconcile credit card statements, prepare paperwork, and submit to the appropriate Board office
as prescribed.
• Assist Principal / Vice Principal with the registration of new students (including JK and SK registration) and student transfers.
• Update and maintain the Ontario School Records as required.
• Maintain student registration, enrolment information, and attendance in the Student Information
System.
• Coordinate bussing for school field trips.
• Coordinate arrangements for various functions at the school such as graduation, open house, and picture day.
• Responsible for the Safe Arrivals program as prescribed by the school.
• If required by the school, responsible for transportation duties as prescribed by the school.
• Provide a variety of minor medical interventions, respond to student illnesses or injury accordingly,
and contact parents when necessary.
• Responsible for the general tender on a yearly basis - inventory, order supplies and receive goods.
• Each year prepare office for school closure and school start up which includes: closing, destructing,
creating and setting up new files. Update logs and binders, and any clean up in the office if necessary.
• All other duties as assigned by the Principal, Vice Principal, designate.
Position Description Page 3 School Secretary
Working Conditions:
The School Secretary is continuously exposed to interruptions, noise, lack of privacy, colds and viruses. The School Secretary is exposed to long periods of light activity such as sitting, short periods of heavy
lifting, such as lifting of deliveries. On occasion, the School Secretary may be exposed to difficult student behaviour.
Qualifications: • Secondary School Diploma (OSSD) or equivalent, combined with the completion of an appropriate
college diploma or equivalent program.
• Two (2) to three (3) years of related experience.
• Ability to use discretion and sensitivity in confidential situations.
• Ability to work independently or as part of a team.
• Ability to interact professionally with students, staff and the public in a school environment.
APPROVED POSITION TITLE: School Secretary APPROVED BY DATE: November 18, 2008
TOTAL JOB EQUITY POINTS: - SALARY RANGE: as per the CUPE Collective Agreement JOB STATUS: Full time
WORK SCHEDULE: Monday to Friday (35 hours/week)
Location Name
Our Lady of the Way School
About Northwest Catholic District School Board
Who We Are
The Northwest Catholic District School Board (TNCDSB) serves the communities of Dryden, Sioux Lookout, Stratton, Atikokan, and Fort Frances to Rainy River. Our Communities span over 12,000 square km of Northwestern Ontario. We serve approximately 3000 students across 5 schools and teach kindergarten through grade 12. TNCDSB provides Catholic education while adhering to the Ontario Ministry of Education requirements. We offer a variety of programs including special education programs, French immersion, Indigenous education initiatives, and extracurricular activities.
Our Schools
- Our Lady of the Way School
- Sacred Heart School
- St. Joseph's School
- St. Mary School
- St. Partick's School